Issuing an Order Amendment

Modified on Mon, 4 Nov at 5:44 PM

Users creating amendments in Symphony can follow these instructions.

Rules

Points of Contact can only amend a Released order.
Orders in Evaluation or Awarded Status do not allow amendments.

1. Find the Order

Sign in to Symphony and go to the Orders tab on the Dashboard (see Figure 1).
Points of Contact can select the eligible order using the Tracking # link.

Figure 1. The Orders tab and the Status filter are selected to return Released results in the orders table.

2. Select Amendments

Using the Amendments tab on the left menu, Points of Contact can view or add new amendments (see Figure 2).

Figure 2. The Amendments tab is only available in Released orders.

Status Definitions

Created	The amendment has not been submitted for approval. The Contracting Officer can select View Details to Review the Amendment and Submit it for Approval or Release.
Released	Amendment was approved and is available to Contract Holders.
Rejected	The amendment was rejected by the approver.

3. Adding a New Amendment

1. Enter an Amendment Description. A description is required. (see Figure 3). The description cannot exceed the character limit. We recommend 500 characters. Users may need to shorten the description to continue to the next step.	Figure 3. Pasting a description from a Word document may add extra characters.

2. Upload new Documents (see Figure 4). There is no limit to the number of files allowed in Symphony. Symphony enforces a 20MB limit per file in most instances. File names cannot exceed 250 characters. Files cannot be combined into a "zip" folder or encrypted. Users can not drag and drop from Sharepoint or other Cloud Drives.	Figure 4. Additional Documentation is optional.

3. Alter Deadlines. Symphony only allows Points of Contact to extend the inquiry (Questions) or Submission deadline. Points of Contact cannot add a new Question period (see Figure 5).	Figure 5. Users must enter deadlines in their local time.

4. Change POCs. Use the Change Point of Contact button for the Contact Type (see Figure 6). Users may choose SELF or INVITE to assign another Symphony-registered user. 5. Review before Release or Submitting for Approval. Only the assigned Contracting Officer can perform this step. The Back button will Save progress.	Figure 6. Users can change an existing POC in an amendment.

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